WhatsApp, not just email
Email gets ignored; WhatsApp gets answered the same day. The reminder lands where your client is actually looking — and you still never hand out your private number.
For accounting firms
Stop chasing clients for their paperwork.
A firm with 40 clients burns 10 to 15 hours a month on chasing — and bills none of it. Kolektro sends the reminders for you, by email and WhatsApp, until the documents arrive.
Start your free trial
14 days free. No card, cancel any time.
- 14 days free
- No card required
- Data stays in the EU
How it works
Say what each client owes
Build the checklist per client: bank statements, purchase invoices, expense claims. Monthly, quarterly or annual, with the deadline that suits you.
Reminders go out on their own
Email and WhatsApp on a schedule — polite first, then specific. At most one message per client per day, and it stops the moment the document lands.
Documents arrive in one place
The client photographs them on a phone and sends, with no sign-up. Everything files itself against the request and the period it answers.
Sound familiar?
Every month, the same routine.
The VAT deadline is five days out. Half your clients have not sent their statements, three are not answering email, and you are typing the same three sentences for the twentieth time.
How it goes now
- The first week of the month goes to chasing, and none of it is billable.
- You cannot say from memory who has sent what — you find out by opening the folder.
- “I already sent you that” — and the message is somewhere in a fourteen-mail thread.
- When a client is late, you are late too: with them, with the tax office, with yourself.
How it goes with Kolektro
- Reminders go out without you, on a schedule you set once.
- One board shows who delivered, who is late and who went quiet.
- Every document sits against the item and the month it belongs to.
- Your morning starts by reviewing what arrived, not by writing reminders.
Why clients actually respond
Three differences from “I will send them another email”.
Your client installs nothing
No sign-up, no password, no app. Open the link, photograph the invoice, done — it works on an old Android phone and on mobile data.
Data stays in the EU
Hosting and database in the European Union, access scoped to your firm, upload links that expire. GDPR is the default here, not an afterthought.
The questions everyone asks
If something is missing, just ask — we answer the same day.
Are the documents secure?
Files go into encrypted storage in the EU and are visible only to users of your firm. An upload link is bound to one client and one request and expires, so a link forwarded to someone else opens nothing useful.
Where do you stand on GDPR?
Data is processed and stored in the EU, we sign a data processing agreement with you as processor, and any client can opt out of WhatsApp reminders with a single message. What we process, where it lives and which sub-processors are involved is set out in the privacy policy.
What does the client actually see?
A short message in your firm’s name listing what is missing, plus one link. Behind the link is a page with your firm’s name, the list of items and a big button for sending a photo or a PDF. No sign-up, no password, no install.
How much work is the migration?
Import clients from Excel or CSV, set the requirements once per client type and copy them across. A firm with 40 clients is realistically done in an afternoon — and you do not have to move everyone at once; start with the ten worst offenders.
What if a client still does not send anything?
Reminders escalate on a schedule and stop as soon as the document arrives. You can see who has gone quiet at any point, send a nudge by hand, copy yourself in, or mark an item as not needed for that period.
What happens after the 14-day trial?
Nothing gets charged automatically, because we never asked for a card. After 14 days you pick a plan, or the account simply goes idle — either way you can export your data and documents.
The next VAT deadline does not have to look like the last one.
Open an account, add your first client and let the first reminder go out today. If it does not suit you, you simply stop — there is no card to cancel.
Start your free trial
14 days free. No card, cancel any time.